Tom's of Maine — Dental Health for All — Sponsorship Funding Terms & Conditions

Participation

Organizations that meet the specified terms and conditions may submit project ideas to be considered for sponsorship funding from Tom's of Maine. Individuals may vote for their favorite projects to help determine the five (5) winning 501(c)3 nonprofits selected to receive funding.

Eligibility

Any person with a valid e-mail address can register as a member of the Tom's of Maine online community and vote for submitted projects. To submit a project for consideration an individual must be an official representative of an organization registered for operation as a 501(c)(3) in good standing in one of the 50 United States or the District of Columbia.

The criteria for judging is as follows: Total number of hours in the community monthly (25%) and total number of people served in the community monthly (75%).

Participation Period

• The project application period ends at 5:00 PM ET on January 14, 2011.
• Tom's of Maine will select up to ten (10) finalists from the applicants based on criteria described above.
• The voting phase will start on or about 9:00 AM ET on February 1, 2011, and end at 5:00 PM ET on February 28, 2011.
• The five (5) winning dental clinics as determined by voting will be announced on or about March 15, 2011.

Application Process

To submit a project for consideration, fill out the online application form at www.tomsofmaine.com Applications must be received by 5:00 PM ET on January 14, 2011 to be considered for selection and voting.

Eligible Projects

Tom's of Maine will accept project applications from 501(c)(3) organizations in good standing for funding requests related to project or program support for mobile dental clinics.

Requirements and Exclusions

• Tom's of Maine does not provide sponsorship support to individuals.
• Applicants must be nonprofits operating in one of the 50 United States or the District of Columbia, and must submit proof of 501(c)(3) status. Individuals who wish to seek funding for their community projects are encouraged to work directly with a local nonprofit.
• Tom's of Maine does not provide sponsorship or product support to organizations that conduct animal testing.

Limit

Organizations may make unlimited submissions for consideration provided that each (as determined by Tom's of Maine, in its sole discretion) represents a unique project materially different from other submissions submitted by the participant.

Disqualification

Project submissions must not contain any obscene or sexually suggestive material, propaganda, potentially misleading information, or defamatory or disparaging material about other people or organizations, endorse any form of hate or hate group, or discriminate on the basis of race, color, religion, ethnicity, creed, national origin, disability, handicap, age, sexual orientation, marital status, veteran status, or any other basis prohibited by law. Tom's of Maine reserves the right, in its sole discretion, to disqualify any submission it deems objectionable, inappropriate, or unfit.

Voting

Selection of the five (5) final projects to receive funding will take place as follows:

Visitors to the Tom's of Maine website can vote for up to five (5) projects per day among the eligible projects. At the completion of the voting, the five (5) projects with the highest vote totals will be declared as the selected projects to receive funding. Tom's of Maine reserves the right, in its sole discretion, to void any votes generated by script, macro, or other automated means and to prevent further participation from any participant using such means. In the event of a tie, Tom's of Maine will make the final determination.

Selected Projects

A total of five (5) projects will be selected to receive sponsorship funding of $20,000 per project. Winning projects will be announced on or about March 15, 2011. Funds will be distributed to the selected organizations detailed in the applications on or before May 31, 2011.

Obligations of Organizations Selected to Receive Funding

Organizations selected to receive funding agree to coordinate with Tom's of Maine in the creation and distribution of a press release announcing the project to the public. Tom's may request additional assistance from the organization in promoting this collaboration. Examples of this assistance might include, but are not limited to, site visits conducted by Tom's of Maine employees and the joint coordination of public or media events. Tom's of Maine respects that the organization's ability to respond to these requests is dependent upon available resources of time and staff. None of these efforts will be undertaken without the mutual agreement of both parties.

Organizations selected to receive funding agree to provide a final report detailing the project's achievements no later than one (1) month following the project's scheduled completion. Details of the report's format will be provided to selected organizations.

General Terms and Conditions

The following terms and conditions apply to any individual ("you" or the "participant") submitting an official submission form, and the organization on behalf of which the participant submits the submission form.

1. You and the organization agree that the decisions of Tom's of Maine with respect to any and all aspects of this project shall be final.
2. You and the organization agree that your and the organization's participation is voluntary, and understand that Tom's of Maine may, in its sole discretion, terminate your and/or the organization's involvement should you or the organization fail to adhere to these Terms and Conditions.
3. You and the organization confirm your authority to serve as an official representative of the organization detailed in the project application.
4. You and the organization agree to release and hold harmless Tom's of Maine, Inc., and its parents, affiliates and subsidiaries, from any and all liability arising from participation, and/or acceptance, possession or use/misuse of sponsorship funding.
5. You and the organization grant to Tom's of Maine the right to use all submitted content (including organization name, project details, organization logo, and support documentation and images) for marketing and other purposes, in any media whatsoever, without compensation (monetary or otherwise). To the extent that you provide any support materials, you and the organization grant Tom's of Maine the right to use, reproduce, modify, adapt, publish, create derivative works from, distribute, and display the support material for any purpose, including advertising, publication, and promotion.
6. You and the organization represent that to the extent any submitted material contains names, pictures, images or voices of persons other than yourself, or third party elements not owned by you, that you have obtained express written consent to use this material in your application and that the usage rights outlined above apply to these materials.
7. You and the organization understand that Tom's of Maine is not responsible for lost, stolen, garbled, late, incomplete, invalid, unintelligible, or misdirected submissions, which are void; telephone, computer, server, or other technical failure or error; or any disruptions to the voting process or communication, technical, or otherwise.